Preceptor PEMS Instructions

Your User ID will be your first name and last name, separated by a period. (Example: John.Doe)
Your password to log on for the first time will be "Password".
Passwords are case sensitive.
You will be prompted to change your password. You may use any combination of numbers or letters (no symbols) and there is no minimum number of characters required.
If your forget your password, contact Connie Smith @ 318-342-3271 or via email csmith@ulm.edu

You are now in PEMS. The first screen you see will be a message screen saying WELCOME TO PEMS ONLINE. This screen is sued by the system administrator to post announcements to various PEMS users. Upon closing this screen, you will be at the "Home Page" of the system, which is called Affiliate Information. All users are referred to as affiliates in the system.

Screen Link Descriptions:

Home	The Home link brings you to the Affiliate Profile screen.
Update Profile	The Update Profile link at the Affiliate Profile screen takes you to the Maintain Affiliate Information page. This is where you can change your email address and phone numbers.
Address Update	The Address Request link at the Affiliate Profile screen takes you to the Address Change Request page. This is where you would change your site address or home address each time you move so we are able to reach you. It is very important to enter the Effective Begin Date and Effective End Date at the bottom of the form. Changes will not show up immediately.
Activity Logs	The Activity Logs button will get you to the daily logs. Click on the student's name to view student activities. Students will complete the activity logs on a daily basis. Students should have several log entries for each day. Once completed, preceptors can log on and view the completed logs and mark agree, disagree, or not observed. Please make sure to press the Update button at the bottom of the page after making an entry. Percepts are asked to grade logs on a weekly basis. Here you will also find the Clinical Assignments Checklist. Click here to approve any clinical activities the students performed under your rotation. IMPORTANT: STUDENTS WILL NOT RECEIVE CREDIT FOR THESE ACTIVITIES UNLESS APPROVED BY PRECEPTOR. The E button gives you the student's email address. If your browser is setup correctly, you should be able to click on E and have an email open automatically.
Evaluations	The Evaluation button will let you evaluate the student's progress during the rotation. Click on the student's name to load evaluation form. Students should be evaluated at mid-point and the evaluation form should be saved as a work in progress. At the end of the rotation, the final evaluation should be done on the same form as the midpoint so we can see the change from mid-point to final. Honest evaluations will help students find their weaknesses and work on improving those areas before the end of their rotation year. Each competency has a radial button that will allow preceptors to click on appropriate score. Activities that have not been available for students should not be scored. Sites are not required to address each competency that was scored low so that the student may understand how to improve. If the student is at risk of failing at mid-point, the mid-point problem report should be completed and submitted to the University. Here you will also find the Preceptor/Site Summary Report. This is where the preceptors can view the student's anonymous evaluations of them and their practice site. This information will be made available at the end of the rotation year. The E button for emails is also on this page.
Forms & Documents	Here you will find the P4 Advanced Practice Experience Manual, the P2/P3 Early Practice Experience Manual, rotation zone map, student time sheet and other information pertaining to practice experiences.
Password	Password is used for changing passwords. You may do this anytime you choose. Your password hs no expiration date.
Rotations	The Rotations page give you the dates of your rotations, student names, and type of rotation. Click on the student name to view the student profile which contains pharmacy related work experience and student goals. The E button gives you the student's email address.
Select Site	This link shows all the affiliates you are linked with.